You may pay your creditor (supplier / vendor) accounts, as well as refunds to debtor (customer / client) accounts (with credit balances, which need to be refunded) via the electronic banking system. The transactions for accounts with outstanding transactions and balances will be transferred into the "Automatic payments" screen, where you may select the accounts and outstanding amounts you need to pay.

The accounts which have open or outstanding amounts will be listed. The (outstanding amount) balances are transferred to an intermediate account or clearing account on the date of the transactions.

Once the payment is cleared at the bank (on the due date) payment is deducted from the Bank account and will appear on the bank statement. When you allocate the transaction on the bank statement, the intermediate account or clearing (account contra account) will be debited.

To pay accounts using the automatic payments feature:

1. On the Default ribbon, select Batch entry (F2).
2. Select the General journal or any other batch type.
3. Click on the Open button. The "Batch entry" screen for the selected batch will be displayed.
4. Enter the Alias (batch name) and press the Enter key. 
5. Click on the F9: Process icon. The "Process the batch" options screen will be displayed.
6. Select the "Automatic payments" option, and click on the OK button. The "Automatic payments" screen is displayed:

7. All the creditors (supplier / vendor) accounts with transactions will be imported.  
8. Select and enter the following:

1. Contra Account - Select the intermediate account. This is basically a clearing account for the payments to creditor (supplier / vendor) accounts.

2. Payment Date - Enter or select the date for which you need to process payments for creditor (supplier / vendor) accounts.

3. Create Clieop File - If you select this option, you need to specify the name for the Clieop file.

4. Payment Bank Account - Enter the payment Bank account.
5. Clieop comment - By default, this will be the system date in the format "DD-MM-YYYY". Enter a comment for the transaction.
6. Export Type - "None" is the default option. This will transfer the selected transactions into the "Batch entry" screen. If you select the following export types you need to save a export file before the selected transactions is transferred into the "Batch entry" screen:

1. Create a clieop file - Create an export file. 
2. pain.001.001.03 - Create an export file in the XML Document type.

7. Do not close - By default, this option is not selected. If this option is selected, the Process ok button will be available.
8. Search and filter options - 

9. Check that the payment information and outstanding amounts for each account is correct. 

10. Click on the Print button to print a "Automatic payments report" for all accounts with outstanding amounts (balances) for which the "Pay transaction" field was selected. An example of the "Automatic payments report", is as follows:

11. Click on the Process button. All accounts with outstanding amounts (balances), for which the "Pay transaction" field was selected will be imported into the selected batch (journal).

Export type : Clieop file

If the "Create Clieop file" option was selected as the "ExportType" field, the "Save As" screen will be displayed, if you click on the Update button of the "Automatic payments" screen.

Select the directory in which you need to store the file and specify the name for the file. 

Click on the Save button to save and generate the "clieop" export file. An example of the exported "clieop" file, is as follows:

Export type : pain.001.001.03

If the "pain.001.001.03" option was selected as the "ExportType"  field, the "Save As" screen will be displayed, (after the "Automatic receipts report" is printed) if you click on the Update button of the "Automatic receipts" screen.

Click on the Save button. This will create an XML Document file type for the "pain.001.001.03" "ExportType".

An example of the  "pain.001.001.03" export file, is as follows: