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Remittance plugin - Important notes to optimise the Remittance plugin

Article Index

Page 3 of 6

Important notes to optimise the Remittance plugin

To use this plugin, the exact same principles (good accounting practice) as applicable to all reports should be applied.

You need to check that all transactions for the debtors are posted (updated to the ledger) and check that the correct debit transactions are linked to the correct credit transactions.

If you do not see a list of debtors, the incorrect date is probably selected.

  • To get back the original list, you can perform this operation:

  • The date of the field "Not since reminded" puts you on a date, for example, two years later than the date on which it now stands.

  • And the field "Customizing the date selection to for example, 2 years back in time.

Unposted batches and documents

Make sure that all:

  • Unposted transactions in documents are updated (posted) to the ledger.

  • All unposted transactions in batches are updated (posted) to the ledger.

  • All unposted transactions in bank accounts (receipts and payments batches) are updated (posted) to the ledger. In the case of using the Bank import plugin – make sure that your bank statements are correctly imported and processed (including updated (posted) to the ledger).

  • If you use repeating transactions in batches make sure that these are processed (Repeating transactions) are imported and processed in a normal batch and posted (updated) to the ledger.

  • If you are using Repeating invoices are processed (including updated (posted) to the ledger).

  • If you are using the Calendar (Planner) make sure that Repeating invoices Invoices for hours, etc. are processed (including updated (posted) to the ledger).

  • If you need to generate multiple transactions in batches (i.e. Interest on overdue debtor accounts, Balances with outstanding amount less than a specified amount, Fixed amount to all debtors, Charge amounts for debtor accounts (you need to process and post (update) to the ledger.

Open item / Balance brought forward processing

Basic principles:

Open item processing for debtor accounts will list only those transactions / documents which is outstanding. Transactions / Invoices which are fully settled (paid) and / or credited with a credit note (or other batch transactions) will be listed.

Balance brought forward processing for debtor accounts will list all the transactions / documents which is recorded (posted (updated) to the ledger). Transactions / Invoices irrespective whether these are fully settled (paid) and / or credited with a credit note (or other batch transactions) will be listed.

Open item processing (recommended)

To check the outstanding items on debtor accounts:

On the Action ribbon, click on the Open item link icon.

On the Totals tab, click on the Filter button. All debtor accounts (set as an open item account on the Accounting information tab), should be linked.

Note - If there are any outstanding items (debit transaction(s) which are not linked to a credit transaction(s)), the line colour will display in an orange colour.

For example, Mr. AB Green, is displayed in an orange background colour. Double-click on that account, it will list the debit as well as credit transactions separately.

If the payment (receipt) and credit notes are linked to the correct transactions, the credit transactions will be cleared and only those invoices with outstanding amounts, will be listed.

In this example, invoice IN000003 will not be listed, as IN000003 is cancelled with credit note CR000001.