The Graph - Creditors per month displays the debit and credit transaction totals of all creditor (supplier / vendor) accounts per month in a bar chart.

This graph only includes batch and document transactions which are posted. Unposted batches and documents will be NOT be included in this graph.

To view a list of unposted batches and documents, which is not updated to the ledger, go to Input → Checking unposted items (Default ribbon).

Graph - Creditors per month options

To print a Graph - Creditors per month: 

  1. On the Reports ribbon, select User reports → Graphs → Graphs per month → Creditors.  

  1. Select the Period - Select a period on the Per period tab. You may click on the Free selection tab to select a specific date or a range of dates to include in the graph. 
  2. Click on the OK button. 

Printed : Graph - Creditors per month 

An example of the "Graph - Creditors per month", is as follows:

The Outstanding amount should balance with the Creditor's control account on all reports, if the same periods are selected. Opening balances will be excluded from this graph.

The details are as follows:

  1. Vertical Axis - 
    1. Negative amounts - Purchase documents and credit batch transactions (e.g. take on opening balances, adjustments, refunds (payments received from creditors), Generate multiple transactions (i.e. Creditors with charge amount), etc. per month.    
    2. Positive amounts - Supplier returns, payments and other debit transactions (e.g. adjustments, etc. per month). 
  1. Horizontal Axis - This is the Year and Month ("YYYYMM" format) in the calendar year. 
  2. Totals 
    1. Purchases/Credit Transactions - The total amount value of Purchase documents and credit transactions for the entire period.
    2. Payments/Supplier returns/Debit Transactions - The total amount value of Supplier return documents and debit transactions for the entire period.
    3. Outstanding - This is the difference (movement) of the debit and credit transactions. A negative figure indicates that there are more Purchases and credit transactions than Supplier returns, payments and debit transactions for the period.